How does one hire a professional wedding planner for their wedding

How does one hire a Professional Wedding Planner for their wedding?

Renowned wedding Planner Amrit Dugar, from Rachnoutsav has overseen some of the most extravagant indian wedding ceremonies. From arranging exotic destination weddings, to managing the entire flow of the ceremonies, he has a story behind them all. We spoke to Amrit, to find out how does one hire a professional wedding planner for their wedding…

AGL Magazine: 1. What do you expect the client to know before they Call a wedding planner?

Amrit: Wedding is a dream which is dreamt by family members along with Bride & the Groom. They have wishes and aspirations which need to be addressed. They have ideas which need to be nurtured. As a Wedding Planner, I would expect them to know before they meet a Professional.

 - Dates of each function – Pre Wedding, Wedding & Post Wedding
 - Number of Guests for each function
 - Ceremonies attached to each function
 - Locations, if by chance they have freeze or thought about
 - And most importantly the expectation should match against Budget Allocated. 

2. How many full-scale weddings have you planned? Which was your last one?

Amrit: Since 7 years, being in the Industry of Wedding, Planning & Designing, Our Company Rachnoutsav ‘The Wedding Planners’ have executed around 30 Weddings which are counted as trendsetters for the Seasons to ring in. The last ones were in the month of August, July, May and all were one up then another in various terms.

3. What Contingency plan would you have for rainy weather?

Amrit: Hyderabad has the most unpredictable Climatic Conditions. As precautionary measure, we suggest the major portion of the function under a waterproof cover leaving 10 – 15% in the Open. The venue selection makes all the difference. When we were working in Chennai, client wished to have the wedding in the house. The Bride Wanted to have see the trees, rain water Drops, Sky during the festivity days. We created a glass house at their home Portico.

4. What are the best out-door locations to plan a wedding in a monsoon season?

Amrit: Any Good Farm House / Open Ground like Gachibowli Stadium or HITEX. These are useful but all you need to do is create a Large Air-conditioned Marquee to accommodate your guests.

5. What kind planning do you offer?

Amrit:  Rachnoutsav’s Wedding Services Start right from the time your dates are fixed. We as a company act as a single window for the client rather than client haggling from one vendor to another.

1. 1.   Identifying the ideal location for Wedding and other Pre Wedding            Functions
2. 2.   Finalization of the Venue.
3. 3.   Designing of Wedding Invites
4. 4.   Décor Designing and formalizing as per the ceremonies
5. 5.   Logistics Planning & Guests Management
6. 6.   Stylist for the Bride, Groom and close family
7. 7.   Make Up Stylist for the Couple
8. 8.   Event Entertainment Designing
9. 9.   Management of the Venues on event Day
10. 10. Décor Planning Execution
11. 11. Permissions and clearances

6. How do you cope-up to the changes in the plans from clients end?

Amrit: There is always a Plan B ready considering the mindset involve in a Wedding. As Wedding Planner and service provider we always keep the additional supports which may be add on a stage where the ideas are exchanged on site just before the ‘Barrat’ Arrives. Since Indian Weddings are more of a Family Show than Bride & Groom’s day, everything is kept in mind while planning the series of events. 

7. How do you manage the difference between the budgets and the wish-list?

Amrit: As Wedding planners, Rachnoutsav is being very clear when it comes to budget for the wish List. We produce / create / or give a feel of the requirements, days in advance and close on the budgets. The budgets are shared well in advance with 100% clear details. It gives flexibility to client to select and eliminate and pick the right one to match his wishlist. Even at our academy, Rachnoutsav Academy, wedding planning students are given complete download of what all can be expected in a wedding as compare to any Corporate Event. The students at Rachnoutsav Academy are experiencing the presentation and detail meetings with wedding clients along with management of Rachnoutsav as a part of LIVE Training. 

8. Tell us about   ‘destination weddings’ you have planned?

Amrit:  We just finished a Wedding in Chennai which was ‘Destination’ in true sense – It was Destination for all the 3 ends – Bride, Groom & Wedding Planner. 5 days and 8 events was the match. From identifying the locations to logistics planning & Management, Theme Selection for all the events to executing the same, entertainment for all the functions, hotel management to Food designing. We did it all. The result – Wedding has become the ‘Talk of Chennai’ across all the Circles. 

IS there such a thing as a perfect wedding venue?

This is the very first big decision the couples make when planning a wedding. Some are happy to tie the knot at the registry office, and for some nothing less than a fairytale castle will do. Other couples want something truly extraordinary and one of a kind – after all, the most memorable day of your life should take place at the most memorable location possible!

Not only should the wedding venue fit into one’s style and vision, but it also has to fit into a budget, have the capacity to hold the guests, and fit in with a myriad of other requirements. The right wedding venue can help set the mood for the entire day as well as help capture the spirit and personality of the bride and groom. Welcome to Novotel Hyderabad Airport.

Novotel Hyderabad Airport not only takes care of all the wedding problems but also ensures that everything goes smoothly without any glitches. All this without the wedding parties ever knowing what goes on behind the scenes, making it as simple as just walking into a party.

Right from the word go, everything is personalized and customized as per the requirements of the bride and groom, with an expert wedding planner dedicated exclusively for them. From deciding the theme, Colours, decorations, food, seating and everything else in between, it’s all taken care of. Be it a Bollywood themed sangeet in the massive 20,000 sft. Banquet hall or a star lit reception in the sprawling 50,000 sft. lawns.

 Novotel Hyderabad Airport can accommodate over 3000 guests, away from the hustle bustle and the pollution of the city with tailor made packages to suit every wedding. Its strategic location comes in handy best at times like these, with the airport being a 5 minutes ride away and the railway station, 20.

At Novotel Hyderabad Airport, Weddings are what they’re supposed to be, fun and memorable. The brides are restful and serene and the grooms cool as cucumbers. Novotel Hyderabad Airport knows the value of the most important day in one’s life and takes pride in making it the most precious memory ever.

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What is an Event?

Event? What is it? An event can happen just like that without any discussion about it, without being the topic of conversation among the masses and not having anything that can be highlighted. But also an event can be something that people wait for it to happen again, take back home memorable incidents from it. So, an event can be anything that you want it to be. The question is how you want to make that event? The best of all or just like all others?

The word ‘event’ has a broad meaning. It is difficult to define its vastness and much more difficult to restrict its scope to just a few words. But for the easy understanding of everyone, the widely accepted definition is stated below:

Events are a series of organized steps that are managed with a series of creative ideas which turn the proceedings into reality that were once imagined.

The official definition says, an event can be defined as an occurrence happening at a determinable time and place with the participation of many people who are gathered with an agenda to celebrate or commemorate the occasion. The goal of an event is to make people are happy and comfortable, leave the event feeling content to the maximum.

An event can be:

Social / life–cycle events:

Events like Birthday party, Hen/Stag party, Graduation day, Bachelor's party, Engagement, Wedding, Anniversary, Retirement Day, Funeral, Cradle Ceremony, Baby Shower, etc.

Education and career events:

These comprise events like education fairs, job fairs, workshops, seminars, debates, contests, competitions, etc.

Sports events or competitions:

These are events like Olympics, Football World Cup, Marathons, Wimbledon, Wrestling bouts, etc.

Entertainment events or happenings: 

These are events like music concerts, fairs, festivals, fashion shows, award functions, celebrity nights, beauty pageants, flash mobs, jewellery shows, stage shows, etc.

Political events: 

These are events like political processions, demonstrations, rallies, political functions, etc.

Corporate events or conventions:

These are events like MICE (meetings, incentives, conferences, and exhibitions), product launches, road shows, and buyer-seller meets, etc.

Religious events: 

These are events like religious festivals / fairs, religious procession, kathas, pravachans, Diwali fair, Dusherra fair, etc.

Fund raising / cause related events: 

Any event can be turned into a fund rising or cause related event e.g. auctions, celebrity performances.

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Rachnoutsav Academy’s Students’ abstracts are selected by NITHM

Rachnoutsav Academy’s Students 

abstracts are selected by NITHM

Event management students from Rachnoutsav Academy of Event management would be presenting research papers for the “National Conference on Innovations in Tourism and Hospitality Sector in India” organized by National Institute of Tourism and Hospitality Management (NITHM) at Gacchibowli on (23, September 2013). The students were very eager to participate and were excited that their abstracts were selected for presenting at the conference. This conference is a highly rated annual event where industry experts and research scholars gather from across the country to discuss growing and current trends in this fast paced industry.

Mr. Shubham Bansal, Student, Professional Foundation Course in Event Management will present a research paper on “Destiny of Destination Management”, while Ms. Taneea Pasarri, Student, Earn While You Learn – PartTime Course in Event Management,  will submit a research paper on “Fostering Innovations in MICE”. We wish them good luck  for raising the bar for themselves and the Rachnoutsav Academy.

Rakhi Kankaria

Contact us:9849012241, 9848012241

Visit: www.rachnoutsav.com

Like: www.facebook.com/Rachnoutsav

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